Planning a corporate holiday event can feel like a daunting and time-consuming task. Unlike planning a birthday party or personal event, organizing a corporate gathering requires you to consider a wider range of factors—such as catering to diverse backgrounds, managing larger guest lists, and working with a budget set by the company (rather than your own). And all of this needs to be done while juggling your regular work responsibilities. It’s a lot to handle! But with the right planning and support, you can pull off an unforgettable event with minimal stress. Whether it’s your first or your tenth corporate holiday event, here are some expert tips to help you plan and execute a seamless celebration this season!
Have a checklist
Having a detailed checklist can help you stay organized and make sure you don’t forget anything. You could have some people with certain dietary restrictions and you may forget to have those other options while trying to remember everything else that needs to be planned. Having a detailed checklist will prevent these things and will also help to keep you stress free during the planning process.
Set a budget
When planning a party it is easy to go overboard on spending. There are so many things you have to factor in the budget such as food, drinks, decorations, venue, entertainment, etc. The cost of a corporate event can get expensive very quickly and easily. Having a pre-established budget before you start planning can help keep costs down and will help you weigh what’s most important for the event.
Determine Alcohol Policy
Determining the alcohol policy early on can help you to figure out the rest of the party. You want everyone to have fun, but you don’t want things to get out of hand. So having alcohol policy in the beginning can help with this and will also be important for your budget.
Deciding on a Venue
Deciding on where to host your event early on is extremely important. This will most likely take a big chunk of your budget. Do you want to host your event at the office and save some money on the venue or will having the event at another location be better? What does this venue need to have that you need? Is the venue wheelchair accessible? Is it big enough to host all of the employees? Are families invited as well? If so, then you may need a larger venue than if you were just having the employees. These are all things to consider when choosing the perfect venue for your ultimate holiday corporate event.
Ways to Engage Your Team
One of the worst things that could happen is to host a corporate event that no one is having fun at. A corporate holiday event is the perfect time for your team to bond and get to know each other better. This connection will translate into the office and bring the team together. That’s where On The Fly Events VA comes in. We have many different party options to bring your team together and keep everyone engaged. Nerf Archery Tag is great for the employees that are a bit more active and want to get physical. It’s a great active team building activity. Or perhaps you have a lot of employees that love football. Our new Football Tournament Inflatable is perfect for that football lover that wants to be active, but may not like to run. Or maybe you have more people that are gamers and would love our game truck. We have a large library of games to choose from whether they are an avid gamer or novice. Or you could book multiple products to level up your event! And the best part is we take care of all the setup and breakdown, so that’s one less thing you have to worry about.
Planning the ultimate corporate event can be overwhelming, but with these tips and the help of On The Fly Events VA you will have all the tools you need to plan the most unforgettable event. And the best part of all STRESS FREE. Be sure to stay tuned for more in our “Planning the Ultimate Holiday Corporate Event” series.
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